The 2nd Journey – Giving Engineering a second chance
The 2nd Journey – Giving Engineering a second chance
My second attempt at registering as an EBK Professional Engineer (PE) in Electrical and an IEK Corporate member started Dec. 2021 when I got an email from EBK address appropriately to Dear ‘old engineer’. The letter indicated that we had stayed in the register of graduates for long and needed to leave. I was required to attend an online meeting to discuss this issue.
The keynote address during this online session (of course we paid for it) was by the Chairman of EBK, Eng. Mwongera. He reminded us that registration at EBK was meant to get us to the destination of a Professional Engineer, not to keep us just there as graduates. He said that we were not doing service to Kenya is we had more that 2-years of on-the-job experience, and yet we could not even sign an engineering design, yet we are doing those designs ourselves. He told us that we must demonstrate competence in our various engineering disciplines by presenting a sample project and confirming to the panel that we were capable of replicating such wherever we were called to practice.
The session also had a team from IEK, who guided us on the need to become Corporate members and how to register for this class. That was the decision point for me. I downloaded the EBK and IEK forms on the same day and printed them. I then filled them by pen as drafts. I noted the types of information and the support documents needed. I did a checklist of everything that I needed to do, and started ticking them one by one as I did or provided them.
For IEK, I had to get two current and fully paid proposers, who are in the class of Corporate member and above, and an additional two seconders who had to fit the same classification as proposers. I can tell you that getting 4 Engineers is not that easy, but I had kept in touch with some Engineers over time and I could identify at least 5. Though these should proposers and seconders do not necessarily need to be in your Engineering discipline, it is preferable that they be, since reference check shall be done from them. It is for that reason that these referees better be knowing you and your field.
For EBK, I needed three referees, all of whom had to be current and fully paid PEs. The good news is that the IEK Engineers that I had in mind were also EBK PEs. That meant that I could use 3 of the 5 to also sign my EBK application.
On Dec. 27, 2021, I went ahead and notified the 5 potential Engineers on my intention to include them on my forms as proposers and seconders for IEK, and also as referees for EBK. A magical number of 4 Engineers responded by Jan. 2, 2022. Those were the ones that I would now pursue until I submitted my applications.
The application
The rest of the application process was easy – fill in personal, educational and career information and have the referees sign the forms. Getting referees to sign was the tricky bit. I had to contact them, and book appointments to see them. Unfortunately, they were stationed at different places within Nairobi. My taxi budget really suffered during those 3 or 4 days that I pursued the referees. I was at Parklands Stima Plaza on some day, then at Westlands on another. I was on Ngong road some day, then on Valley road on another day. Anyway, I finally had my 4 signatures on IEK form, and 3 signatures on EBK form.
I needed to attach certified copies of national ID, engineering degree certificate, EBK Graduate registration certificate. And certifying documents does not come cheap in this country. Those legal minds charge two arms and two legs per copy - and I needed 6 certifications – three for each of the two applications! I submitted both IEK and EBK application forms on the same day, January 26. Each application was accompanied by evidence of both the payment of the application fee of KShs.3,600/= for IEK and KShs.10,000/= for EBK. This is because IEK wants you to be registered with EBK as you apply, and so does EBK. You therefore just need to submit evidence to both bodies that you are in the process of registering in either. I was done with the application process. I now had to start working on the two reports.
Mentorship academy
A little rewind to the signing of my application papers, where my trip to Stima had brought me face to face with one of my former classmates during our days at Harry Thuku road. He had informed me that there were online mentorship sessions that are now being done to assist graduate engineers (GEs) like me to prepare for the interviews. He promised to get me into the WhatsApp group where the meetings were being arranged. So, on the very next meeting, held every fortnight, this being on Feb. 13, 2022, I found myself seated behind a computer screen listening to IEK issues, first on a general forum. Thereafter, those presenting were to be assigned to one of the 3 panels for their presentations, while those listening in like me were free to join any panel.
That ‘free to join any panel’ did not happen that freely. I had intended to join panel 1, where my Stima classmate was mentoring. The zoom admin allocated me to panel 2 instead, either because I did not join the breakout room fast enough, or it was just to be. So I missed out in joining panel 1, but still listened in to panel 2 discussions. On that day there must have been 4 candidates presenting reports. The first two just presented their training and experience, always know as TE. The last two candidates presented project reports, always called PR.
The order of events was more of the candidate projecting their MS-Word documents and reading through – word by word for those not yet seasoned in presentations, or the key points for those who know the better. Each person was allocated 30-minutes maximum, with the first 15-minutes for presentations, and the last fifteen for discussions. That is not what happened. Each candidate ended up consuming an hour, some even more. These panels had serious presentations, serious discussions and serious questions. I knew from day one that these two reports were not being dreaded for nothing. They appeared simple but the attention to details could even get the strongest hearted to lose it.
I got the copies of the MS-Word templates for the TE and PR reports, from the forum WhatsApp group, and started working on my own TE just after that one session. It had seemed quite easy and straight forward during the presentations, but when it came to putting words to paper it turned out to be much more difficult than I had thought.
“Does it mean that I do not know myself,” I asked myself loudly, at about nine in the night that evening, while still in the office trying to craft the TE, which is the engineer’s version of a resume – and I can assure you that engineers can stretch out even the simplest of things.
The fact that I have been, and is still a good note-taker and a photographer, helped me out to start gathering my notes and history as to how my resume should look like. I dug through scans, and hard copy records, and old note books, and some pictures to just jog my memory as to how I have survived all these years.
“The report must be continuous with no gaps in time,” I had heard one of my colleagues being told.
I therefore had to account for my days from the date I joined Uni, repeat, ‘the date’ that I joined Uni to the current date, January 2022. I have lived through it all, but why was it so difficult to write it down – it was not as easy as I thought, but I kept drafting and drafting and deleting and canceling and typing. I just kept going. A had a good account of all my years in just a week of drafting and refreshing my memory. I then send the draft TE to an email address of the mentorship coordinator, which was a prerequisite for being allowed to present it to the panels. I indicated that I would like to present to panel 2 if allowed.
Presentations
Though I had hoped to do my presentation maybe after another two sessions of listening in, I was surprised when I saw the next presentation timetable on WhatsApp group, appropriately named ‘GE Mentorship forum 8’. I was slated to present my TE in panel 2 on that same session scheduled for Sunday, Feb. 27, 2022. Well, ready or not here I come.
While I prepare for that presentation, I also got information that the IEK professional interview preparation seminar, always called PIP, was taking place on Feb. 19. I had already known from what I heard on the first mentorship session, that attending a PIP was also a requirement in fulfilling the application process for the transfer of IEK membership to Corporate member. I therefore took advantage of this knowledge and attend the PIP of that day, paid of course. The PIP generally repeated what I had already heard during the first mentorship. The bottom line was that I had to prepare ‘the two reports’ and ‘attend an interview’ where the two reports would be interrogated.
The did my Feb. 27 presentation of the TE and not so many things were corrected. I had stuck to the template and learnt from the mistake of others who had presented in the last fortnight. However, I remember that the title page was changed from the template’s ‘Training and Experience Report’ to ‘Report on Training and Experience’. I presented the TE one more time and the title was reverted to the former. On the date of the same second TE presentation on March 13, I was allowed to present the title and introduction of my PR. I had already known that this was to follow, and I had been drafting some ideas for a PR already, so I went ahead and presented what I had in mind.
An interesting thing happened on that day after I had presented my TE and it had been approved for submission. I was then to project my PR and discuss the first 3 pages. I was having the confidence from the TE that had just been approved. I read the title, the introduction, the objectives and possible solutions. Then I got the dreaded, ‘let us go back to the title’.
My journey is just about to pretend to start when you get that remark.
“What does that title even mean?,” a mentor asked.
I was about to say that it means what it means, but I knew the better. I just explained what I had in mind.
“But is that the problem or the solution?”
For crying out loud! What is the difference!
As if they had knew what I was imagining, even though it was a virtual meeting, the continued, “And you better know the difference, if you want to pass the interview”
After more than ten-minutes of different title options, we settled on one that seemed to work. We then moved to the introduction, where I read and re-read it loudly.
“Now, what is the problem here, since I do not see any,” another mentor asked after I had taken a dramatic pause at the end of the two paragraphs.
I again retried to explain myself.
“But that is not what we are seeing on the text,” he said, “Your explanation and the text are totally different things!”
What the hech did I get myself into! I should have taken a walk in town on this Sunday!
“Let me help him,” another mentor volunteered, “Save this document as a new one,” he said, “Now highlight everything in the introduction and press delete”
This is not happening!!! I almost shouted!!!!
When I was told that my hour was over and ‘we shall be meeting in two weeks, will we?’ That was real music to my ears. I could finally find some breathing space and reflect on my first real test with an interview. However, I ended the session with a working title and an acceptable introduction. So it went quite well.
From thereon I kept presenting every two weeks, moving past the problem statement in part 2, to the objectives in part 3, then the possible solutions in part 4, and the preferred solution in 5. I then followed through to the analysis of current situation in part 6 and the solution design in 7. These were fairly smooth until part 7. My date with part 7 was similar to my date with the introduction. I did another full highlight and full delete, and started my redesign on a clean slate. It is at this stage that I also requested and was allocated a personal mentor Engineer who was an expert in the type of design work that I was doing. This led to my missing a scheduled fortnight presentation since my personal mentor had advised that I just finalize all issues on the project then do a final presentation. I thought it was a setback but I now know the better. It was good that I worked with him for the 4-week period.
We worked offline with the Engineer through online meetings for about three sessions. I would revise and include aspects that he had recommended then he would review and guide further. I did the work, while he gave his opinion and suggestions. There was quite some work and research to do to achieve the standards that he wanted included, but I still did exactly that. I finally did a presentation for a final time on April 10, 2022. On that date I was given the ‘permission to do final printing and submit the documents to both IEK and EBK’, of course, as my TE was changed back to ‘Report on TE’.
That must have been the best day in the year. I was finally done with presentations, but the hard work was yet to begin….
I still had to do final discussions with my personal mentor and get his agreement that the final report was ready for submission. That took another one month. I had my final TE and PR ready for signature on May 20. This included the design drawing that had to be signed by both the workplace supervisor and the project supervisor who was to sign the reports. This was also an expensive part, since I had to print 4 sets of drawings in colour in size A0. I had to bear the cost of motorbike transport from a printer in town whom I had sent the softcopy AutoCAD files to print. Of course, the printer could not open my version of AutoCAD, so I had to ‘save as’ an older version of ACAD. That is after the PDF version already set for A0 printing did not work on their printer. He said that the printer was printing upto about a half the page then just going to hibernation. The ACAD version finally worked.
The signing date came. I was at the meeting point at Kasuku Centre Kileleshwa waiting for my project supervisor on Monday, May 23, 2022, from 10am. He finally made it at eleven and signed my original TE, PR and certified the four sets of drawings. I then created three other copies of the original documents and did spiral binding, resulting into 4 booklets for the TE, and another 4 booklets for the PR. Each PR had the A0 size design drawing affixed in an envelop on the last inter page.
On Tuesday, May 23, I delivered my 8 documents in person at IEK offices at Top Plaza, Kindaruma road, off Ngong road. The process was now done and dusted… but wait a minute….
There is always more
I kept attending mentorship sessions every 2-weeks and kept learning new things and pitfalls that ‘I wish I had known before submitting’. However, I just kept revising my copy of the MS-Word document for both TE and PR reports – just in case. I had my one copy of TE and PR that was stamped and handed back upon submission to IEK. I kept referring to these submitted reports during mentorship and penciling out issues and potential QAs.
I now had to deal with EBK registration process. The only reason why I had not submitted to EBK, despite getting a green light to submit to both, was because I had not yet attended the EBK pre-submission conference. This was a requirement and the certificate of participation was one of the documents to provide in the TE report. Unfortunately, we were also at the electioneering period and there had been no presub held for quite some time. I was ready with my 15k registration fee when the presub was announced for Sep. 9. I attended the half-day session and got the same information that I had already gotten during the IEK PIP and the mentorship academy, but rules are rules.
It took me another almost 2-weeks to get my EBK certificate of attendance before I could now finally compile the 8 booklets to submit to EBK. The EBK reports were similar, but not congruent, to the IEK reports. I had made a few revisions based on the comments that I gathered during the mentorships. They were minor but still worth the revisions. I was once again printing those A0 drawings, paying for the motorbike from town to Uthiru, getting the signatures, and meeting my project supervisor at Westlands to get his signature, before making another 3 copies of each report for spiral binding.
Two interesting coincidences occurred on September 26. I submitted my reports in person to EBK offices at Fortis Suites, Hospital road, off Ngong road in the morning. On that same day, I got an email from IEK inviting me for an interview! However, there was a catch. The letter listed about 8 things that needed correction or clarification on the TE and another 5 on the PR. I was required to resubmit the corrected version by Oct. 7. If that was done, then I would have an interview date on Oct. 13. I do not need to repeat that I had to once again redo the A0 drawings, pay the motorbike guy again, have the drawings signed, print new original TE and PR, and then look for my project supervisor at Westlands.
I was therefore at Westlands on Oct. 1 to meet with the Supervisor. Coincidental that was just the time that I was already booked to be out of the motherland from Oct. 4. And another coincidence was that Oct. 1 was also the date when Safaricom et al. were effecting the directive to switch off unregistered mobile phone SIM cards.
So, on that Oct. 1 date, a Saturday, I am at Westlands at 11. 45am for the 12.00noon appointment with the project supervisor to get the revised documents signed. Then noon comes and goes. I am just seated on a hard wooded bench at Kasuku centre. Those schooled in manners know that you do not disturb the supervisor, he disturbs you instead, especially when it comes to the meeting time. You meet at his convenience. So I wait for an hour-fifteen and I finally become impatient – which I rarely do. I have a patience chromone in my DNA – I know, I did a blood test to confirm, so believe me when I tell you that I have patience in my blood.
“Hii sasa imezidi,” I murmured to myself as I stood from that tough bench. This was also to give some cleaning person the chance to clean the corridor area outside the supermarket, where the bench is located. I walked around, even took the stairs to the first floor and back down. I found the cleaning done, and resumed my bench position. I sent an SMS requesting the supervisor to confirm whether he was still expected. There was no response even after 15-minutes of waiting. I sent another reminder and also decided to send a similar message on WhatsApp. It was now 1.30pm. There was still no answer. At 2pm I swallowed my patience pride and called his number. It was unavailable.
“I am cooked!,” I cried out loud.
I only had 2-days around and if my reports were not signed on this date then my IEK interview was a cropper. Many thoughts, mostly bad, usually run through your mind when you cannot get the person you want to get, especially on phone. I called every 15-minutes, but the phone was unavailable. After being stuck and bored for so long, I lamented to a friend of mine on WhatsApp. This even led to resumption of phone communication with this friend, which had ceased since corona.
“I am as frustrated as a graduate engineer,” I told the friend on phone.
“You had to wait until corona vaccination is available before you look for me!”
“For crying out loud! Do not add to my misery! Do you know how hard this bench is? And I have been here for 3-hours,” It was approaching three.
“Maybe just wait a little bit, but it does not look good,” the friend reassured me, revenging over my silence over the last 2-years.
But he should also have called if he wanted to call – why should it be me calling and being blamed! Why did I even call today. I think that frustration can make you do things, including….
I decided to write email. Just explaining to the supervisor that I had been waiting since noon and was hoping that he could still make it, or reschedule for the next day, Sunday. I really needed his signature since I would then be out of here for a week, coming back just before the interview – if I manage to submit my revised document. Otherwise I would not have the interview at all if I cannot submit the revision.
And the crazy thing is exactly what worked!
I soon got a response, “Sorry, Safcom disconnected my line, I did not know how to reach you. I am speaking to my student at the usual place. You can pass by.”
I was just relieved as I walked to the café at just past four to get my drawings and original TE and PR signed. I had no words on that day, just relief. I ensured that I photocopied and bound my documents on the next day, Sunday. Monday, Oct. 3, saw me deliver the documents to Top Plaza. This was now surely done!
Interviews
I got a confirmation that my revisions had been received and that I would be attending the interview on Thursday, Oct. 13, 2022 as scheduled. I got the link for the online meeting on the same Thursday in the morning and I was online with three panelists at noon of that day. I have survived mentorship, and the notorious panel 2. It could therefore not get worse at interview, could it….
It did, but not in the worst of ways. I had a few minor corrections that I still had to do. And this time when I say minor I really really mean minor. One of them was to change that forsaken title from ‘Report on TE’ back to ‘TE Report’. Another was a missed full stop somewhere. Another was an initial capital for the word ‘training’ and another initial cap for ‘report’ in the page that reads ‘this training and experience report’. At this point in time I was ready to change even my name if that would get me through.
There is no prize for this one – I was again printing those drawings, paying the motorbike guy and getting signatures once more. I once again was at Westlands to get supervisors signature – this time with a good ending, since I even bought the coffee. This was on Sunday, October 16. I then made the four sets of documents and was back to Top plaza on Monday, Oct. 17, just the very next day after supervisor certification. This surely was now it!
I continued attending mentorship every two weeks, noting that the mentorship sessions had been suspended on July 31 for electioneering period, and had resumed on September 18. I kept my copy of EBK reports at hand and kept taking notes and jotting out issues that may present potential questions in an interview situation.
Then out of nowhere, and without warning, I got the corporate member acceptance letter from IEK on Friday, Nov. 11, 2022. I now know that engineers can also make your Friday, contrary to what you hear out there. I did not know how to react to this one pager, just indicating that I had been ‘accepted to the class of Corporate Member’. In my mind there was supposed to be some fanfare, but it seemed so business-as-usual-life-continues. Was I even dreaming? I pinched myself and still felt pain, so I was conscious enough. By the way, that pinching yourself is not a mirage. It is one of the tests for consciousness that you are taught in any basic first aid course. Therefore, do never discount pinching yourself as a test of your normalcy. If you do not feel a pain, then know that things have gone elephants.
Anyway, the journey was not yet done. I still had EBK to contend with. It took them another 17-days to give some indication that I had even sent my documents, when on Nov. 28 they wrote me an email to submit softcopies of the hardcopy reports that I had submitted. Of course, this one did not go smoothly either. I send PDFs, and they said they could not open them on their end, yet they were opening on all my gadgets. I sent them another set of low-res PDFs, which still did not work. I finally sent the MS-Word documents – kama mbaya, ni mbaya. Of course, the MS-Word documents were not the signed version, but what to do?
It took EBK ten days after receiving the softcopies for them to call me for the interview. On Dec. 8 I got their invitation for interview to be held on Friday, Dec. 16. And believe it or not, I already had a travel planned for Dec. 19. Knowing how these things work, I was expecting some revisions and I did not know how this would work out with this issue of reprinting and signing. Anyway, we have to deal with today, and let tomorrow take care of itself.
I was to be interviewed at 10am according to the letter. I was to appear in person at EBK offices at Transcom House annex 1 at Upper Hill, Ngong road. And just when I thought that there is nothing else that could swing a surprise, and then a phone call swings just that exact surprise…
“Hello, that is the person we are interviewing at ten, right,” the caller asked.
“Sure, WB here,”
“Now, there is something that we have noted,” he started.
I have seen it all, but I did not believe that I could get a new one on this very date of interview….
“Only one referee responded. We needed two responses, so we are not sure what to do!,” he finished off.
I cannot handle this.
I give up!
I am out a here!
Maybe I was not meant to be a titled man!
The high heavens and the deep abyss had signed a pact to ensure that this process does not happen. How can this happen on day last?
Anyway, I had been in touch with my referees and two had already assured me that they had responded to the EBK reference checks. I was therefore in no doubt that they had responded. However, I just rechecked with both and they reconfirmed on that same morning that they had surely responded. I called the person who had called from EBK and confirmed to him that two of my referees had confirmed to me that they had responded. I gave him the names of the two. He took a pause as he rechecked. He then named one of the two names, and told me that that one name had not yet responded.
I called back the named referee, whom I had spoken to hardly ten minutes prior. He was not reachable on phone! It was now just about an hour to the interview, being around 8.30am. I was all dressed up and ready, but did not know whether to travel or not. I sent him a message and explained to him the situation. I asked him to call EBK and gave him the number to call.
“Sorry, in a meeting, but will sort you out soon. Just go for the interview”
I was travelling by taxi from Uthiru to Ngong road and when I got to Kenyatta hospital I saw the text message on my phone – “All is sorted out. They had misplaced my reference form, but I have resent on email.”
I was soon at Transcom Annex, arriving just about 9.45am. I sat at the reception area with another four or so equally apprehensive people. Two ladies and two gents. I could hear a ‘silhouette’ of sound coming from some rooms around the reception area in a manner of ongoing interviews. They offered us some water and biscuits. None of us made any attempt to partake. We stayed put. No one talked to no one.
It was not until around eleven that someone called WWB to some room just in front of the reception area. I extracted my reports from the bag, carried them on hand and walked into the interview room. There were two gentlemen in that room, both very familiar. I had seen them online – one at every fortnight session, the other one during the October 13 encounter. I was still settling in, then the big screen, about 50-inch came to life and a sound came from it, soon a picture.
“You guys are ready,” the lady on screen said.
“Yes, the two gents replied almost in unison, we already have WB here,”
“Ok, we can proceed,” the screen responded.
Just as I had anticipated, I was presented with new minor revisions to make. As minor as I had described the other minor ones. However, there was one that needed just a sentence, but getting that one sentence would take me a whole day and lots of research and consultation to get that one line done. It was a simple as, “what is the source of that constant that you have used in equation 5”
“Industrial best practice,” did not work.
They wanted its source. Who could have thought of even such a question coming up?
“And we want the revisions even today, latest Monday!,” they concluded, even as I left 30-minutes later.
The most critical issue that I had to solve was getting the supervisor to sign. I knew that it was already past mid-December, and he would have likely left town for the end-year holidays wherever he goes. The research and fact finding to respond to the clarifications were under my control, but not the supervisor. I called him while still at Transcom, “Can I get you tomorrow to sign my revised documents for EBK?”
I was that confident that I would be able to turn around the corrects in less than 24-hours.
This time luck was on my side, since he was to leave the city the following week and he would gladly meet me in Westlands the next day, Saturday. So on Saturday, Dec. 17, I met the supervisor one last time for signing of my documents before I made the 4 spiral bound sets as usual. I also provided a letter of response to all the issues raised and on which page on the PR where they had been addressed.
So, as I attended the very last mentorship for 2022 on Sunday, Dec. 18, just two days after the EBK interview, I knew that I was finally ending the year just at the end of all my registration processes.
I was getting out of town on Monday, Dec. 19, 2022, and so I had to send an emissary to drop my documents. I just hoped that there was no other thing involved, apart from just delivering the documents. My good fortunes would finally work out, since at about ten on that Monday, when I was still within mobile network covered, I got an SMS notification that, “your documents were accepted, no questions asked, safe travel”.
What a perfect timing to end my IEK and EBK registration process!
Back to mentorship
The 2023 mentorships resumed on Sunday, Jan. 22 and I kept attending. I remained committed to panel 2 and occasionally got a question from same mentors on ‘how is your registration process going’, and I kept telling them that ‘I am just waiting for EBK response’.
I had given up on ever getting that EBK response when it arrived on my e-mailbox on Mar. 21, 2023. It was another simple ‘find attached your registration letter’. However, the attached at least provided some justification to this over one-year process, confirming the registration as PE in Electrical Engineering, and finally the legal right of Section 26(1) of Engineers Act 2011 to be entitled to have a title to adopt and use.
Oh, it is even optional!
I continue attending mentorship and continue to learn. Today was the first time that I was reference to as ‘a mentor’. I was so used to ‘mentee’. I had to pinch myself again… and I reacted to pain.
It is as a result of my own experience that I give the free advice on how to be registered the easy way. I call this my 2nd journey because my real road to registration started way back in 2008. At that time it was muddled in uncertainties. There was contradicting information and conflicting guidance on the process and documentation. Many other things came up since then, including job loss, change of locality, change of work type, pressures of life, family, world issues, climate change and even corona!
I can thank EBK for jolting me back to action when they made the call to old Engineers in 2021 that made this second journey possible. I should have done this a long time ago, but there is no better time to do anything than today. The IEK mentorship route has made this process a one-time success thing. I shall write my first journey experience some day. For now get this free advice from my first journey which you should not repeat yourself – do not submit your documents directly to IEK or EBK, submit them to the mentorship academy instead. They shall review them with a toothcomb before they give you an OK to finally submit them to IEB and EBK once and for all. You shall thank me later.
Read about the full registration process here, and what mentorship is all about
WWB, Nairobi, Kenya, April 2, 2023
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